Preschool & Youth Program Supervisor, City of Dublin

Preschool & Youth Program Supervisor, Full Time
City of Dublin – Parks and Recreation
Posted on August 8, 2019

Salary Range:  $47,500.00 – $60,000.00 Annually Starting

Primary Focus

Develops and oversees recreational programs, camps, services, operations, and activities for the Preschool & Youth program area at the Dublin Community Recreation Center. Supervises facility, staff, and program activities related to assigned program area. Provides a high level of customer service when communicating with the pubic and/or patrons or responding to issues or concerns.

Given the nature of this classification’s duties/responsibilities, it has been designated as Exempt under the governing Fair Labor Standards Act regulations and, therefore, is not entitled to formal overtime compensation and/or formal compensatory time.

Supervisory Responsibilities
Supervises a full time Recreation Program Coordinator and part time/seasonal staff.

Examples of Duties
Essential Functions
Develops and designs recreational programs through community evaluation and research of concept programs; evaluates programs, classes, and activities utilizing feasibility assessments and makes program changes; maintains statistical data, records, and revenue reporting; oversees and administers programs including scheduling of staff, maintaining and ordering equipment and supplies, and facility operations and logistical planning; recommends marketing strategies for program changes and enhancements. This program area manages a very large inventory of American Camp Association accredited day camp programs for preschool and youth and the administration of Campsite software.

Supervises full-time and part-time/seasonal staff, including managing and assigning work, recruitment and selection, performance evaluation, development, certification, and employee relations.

Collaborates with staff, patrons, and other work units to provide successful program implementation; provides consistent and accurate information to the public, patrons, staff and/or other work units; interacts with schools, community businesses, vendors, and patrons to resolve issues or complaints dealing with programs or operational issues; uses discretion in directing issues or complaints to appropriate administrator.

Ensures appropriate and safe facilities and supplies for programs; develops recommendations for preventive maintenance schedules for equipment procurement and offsite facility inspections; oversees repair schedules to ensure minimal customer and/or facility disruption; serves as a liaison with other Department/Divisions and work units to identify, notify, and act upon client and facility needs.

Develops budget recommendations; justifies operational and budgetary improvements and expenditures; develops cost studies and research for program needs with budgetary impact; monitors budget expenditures, procurement, invoicing, and monthly reports.

Manages contractual instructor contracts and other contractual requirements including Instructor certifications and professional liability insurance; manages contractual instructor invoices and coordinates with Recreation Services administrative support staff and the Department of Finance.

Performs other related duties as assigned.

Minimum Qualifications
Bachelor’s Degree in Recreation Management, Recreation and Leisure, Education, or other relevant field and considerable progressively responsible supervisory experience in the Recreation or other similar industry, some in the program area to which assigned, or any equivalent combination of education and experience.

Knowledge of recreation and education concepts, principles, methods, and practices specific to assigned program area.

Knowledge of mechanical, equipment, or facility operations specific to assigned recreation program area.

Knowledge of supervisory concepts, principles, methods, and practices.

Knowledge of curriculum and program development, child development, effective behavior management concepts, principles, methods, and practices

Knowledge of budgeting concepts, principles, methods, and practices.

Computer software skills specific to assigned recreation program area such as Rec Trac and Campsite.

Good written and verbal communication skills.

Good organizational skills.

Good conflict resolution skills.

Ability to establish and maintain effective working relationships with management, subordinates, peers, community, school groups, and general public.

Ability to prepare detailed reports.

Ability to maintain statistical data and records.

Physical Requirements
Ability to move about the inside of an office space to access file cabinets and office equipment.

Constantly operate a computer and other office machinery, such as a copier, fax machine, mobile device, shredder, scanner, etc.

Must be able to remain in stationary position at workstation throughout scheduled workday.

Ability to exchange information with co-workers and citizens through use of email system, the telephone, and in-person interactions.

Ability to occasionally lift and move objects weighing up to 20 lbs.

Ability to move objects weighing over 20 lbs. with the help of equipment/devices, on an infrequent basis.

Ability to enter data into computer system in a sustained manner.

Special Requirements
Valid driver’s license.

Other Requirements
Demonstration of the following established core values: Integrity, Respect, Communication, Teamwork, Accountability, Positive Attitude, and Dedication to Service.

Regular attendance, as governed by and in accordance with applicable rules, regulations, procedures and laws, is regarded as an essential requirement of this classification.

Compliance with training directives established by supervisory/managerial personnel.

Adherence to all applicable Federal and State safety laws, rules, and regulations and City safety policies/procedures.

Core Competencies
Approachability: Is easy to approach and talk to; spends the extra effort to put others at ease; can be warm, pleasant, and gracious; is sensitive to and patient with the interpersonal anxieties of others; builds rapport well; is a good listener; is an early knower, getting informal and incomplete information in time to do something about it.

Creativity: Comes up with a lot of new and unique ideas; easily makes connections among previously unrelated notions; tends to be seen as original and value-added in brainstorming settings.

Customer Focus: Is dedicated to meeting the expectations and requirements of internal and external customers; gets first-hand customer information and uses it for improvements in products and services; acts with customers in mind; establishes and maintains effective relationships with customers and gains their trust and respect.

Directing Others: Is good at stabling clear directions; sets stretching objectives; distributes the workload appropriately; lays out work in a well-planned and organized manner; maintains two-way dialogue with others on work and results; brings out the best in people; is a clear communicator.

Hiring and Staffing: Has a nose for talent; hires the best people available from inside or outside; is not afraid of selecting strong people; assembles talented staffs.

Informing: Provides the information people need to know to do their jobs and to feel good about being a member of the team, unit, and /or the organization; provides individuals information so that they can make accurate decisions; is timely with information.

Planning: Accurately scopes out length and difficulty of tasks and projects; sets objectives and goals; breaks down work into the process steps; develops schedules and task/people assignments; anticipates and adjusts for problems and roadblocks; measures performance against goals; evaluates results.

Problem Solving: Uses rigorous logic and methods to solve difficult problems with effective solutions; probes all fruitful sources for answers; can see hidden problems; is excellent at honest analysis; looks beyond the obvious and doesn’t stop at the first answers.

Building Effective Teams: Blends people into teams when needed; creates strong morale and spirit in his/her team; shares wins and successes; fosters open dialogue; lets people finish and be responsible for their work; defines success in terms of the whole team; creates a feeling of belonging in the team.

Time Management: Makes decisions in a timely manner, sometimes with incomplete information and under tight deadlines and pressure; able to make a quick decision.

Apply online.  Position is open until filled.

Kelly Rose, HR Business Partner
City of Dublin – Parks and Recreation
5600 Post Road
Dublin, OH  43017
(614) 410-4644

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